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Pre-semester Checklist for New Instructors

Your Administrative Assistant (AA) for your department is your connection to most everything you’ll need to prepare for the first class.


1. Be sure to exchange contact information with your Administrative Assistant.

    My Department AA ____________________
     
    Phone: ____________________
     
    E-mail: ____________________@academyart.edu
     
    Building & Room Number ____________________

2. Note Important Events and Dates

 

Event Day & Date Time Place
Department Meeting      
New Faculty Orientation      
AAU Teaching Conference      
First day of the Semester      
My course names & numbers:

1.

2.

3.

4
Meeting days Times Rooms & Buildings

 

Ask your AA about the following:

3. Turning in paperwork

4. ID Badge—3rd floor 79 NM; instructors may go to front of line

5. Faculty Manual—from department

6. Course Catalog

7. Mailbox location: _____________________

8. Faculty voicemail information (if you're full time):

Phone # ______________

Extension: ______________

Password: ______________

To check messages: 415-618-8900 Enter your extension, followed by your password.

9. Activate your AAU faculty email address. Look for your letter with your login information, if you're full time. Then log onto http://faculty.academyart.edu/ > Campus Resources > email

10. Copy machines
Large volumes: ______________ Smaller jobs: ______________Code for copy machine: ______________

11. Faculty work area to work or eat: ______________ Code to faculty work area: ______________

12. Bookmark AAU websites on home computer:

Get to know the facilities

13. Tour the Department

14. Tour the School

15. Tour the Library


Prepare for your courses

16. Download and print a copy of your syllabus, course outline and class roster for each class.

  • To do this, go to Class Login
  • Enter username and password. On the left-hand side of the page you’ll see My Classes.
  • Click on the class title. You’ll see a printable version of your syllabus.
  • Then look at the menu items at the top of the page: 
    My Home | Syllabus | Course Outline | Download | Links | Class Profile.
  • Click on Course Outline to find a printable version of your outline.
  • Next, click on Class Profile. In the upper right-hand corner in red, you’ll see three options: 
    Print Student Roster | Download Student Roster | Instructor Training.
  • Print your roster and/or download your roster for Easy Grade Pro. For more information, click on Instructor Training for online tutorials.

17. Order books and materials if necessary.

18. Review or update materials list for students.

19. Schedule models if applicable.

20. Schedule field trips.

21. Order A/V equipment—ext. 3828

22. Set up a grading system to keep track of grades OR use Easy Grade Pro. As an AAU instructor you can request a free copy of Easy Grade Pro. Ask your AA for the AAU Users Agreement and the Easy Grade Pro CD. Then use the CD to install the program on your own computer and return the CD to your AA. You will find an online tutorial under Instructor Training in CLASS PROFILE (see #16 above). If you need more help, contact Faculty Development at 618-3855.

23. Get contact information for instructors who have taught your courses:

Ask your AA about the following:

3. Turning in paperwork

4. ID Badge—3rd floor 79 NM; instructors may go to front of line

5. Faculty Manual—from department

6. Course Catalog

7. Mailbox location: _____________________

8. Faculty voicemail information (if you're full time):

Phone # ______________

Extension: ______________

Password: ______________

To check messages: 415-618-8900 Enter your extension, followed by your password.

9. Activate your AAU faculty email address. Look for your letter with your login information, if you're full time. Then log onto http://faculty.academyart.edu/ > Campus Resources > email

10. Copy machines
Large volumes: ______________ Smaller jobs: ______________Code for copy machine: ______________

11. Faculty work area to work or eat: ______________ Code to faculty work area: ______________

12. Bookmark AAU websites on home computer:

    Academy Of Art University main site
    AAU intranet (Access from campus only)
    Academy Resource Center
    AAU library
    Faculty Resources
    AAU Bus schedule

Get to know the facilities

13. Tour the Department

14. Tour the School

15. Tour the Library
Prepare for your courses

16. Download and print a copy of your syllabus, course outline and class roster for each class.

    To do this, go to Class Login at http://online.academyart.edu/login.html
    Enter username and password. On the left-hand side of the page you’ll see My Classes.
    Click on the class title. You’ll see a printable version of your syllabus.
    Then look at the menu items at the top of the page:
    My Home | Syllabus | Course Outline | Download | Links | Class Profile.
    Click on Course Outline to find a printable version of your outline.
    Next, click on Class Profile. In the upper right-hand corner in red, you’ll see three options:
    Print Student Roster | Download Student Roster | Instructor Training.
    Print your roster and/or download your roster for Easy Grade Pro. For more information, click on Instructor Training for online tutorials.

17. Order books and materials if necessary.

18. Review or update materials list for students.

19. Schedule models if applicable.

20. Schedule field trips.

21. Order A/V equipment—ext. 3828

22. Set up a grading system to keep track of grades OR use Easy Grade Pro. As an AAU instructor you can request a free copy of Easy Grade Pro. Ask your AA for the AAU Users Agreement and the Easy Grade Pro CD. Then use the CD to install the program on your own computer and return the CD to your AA. You will find an online tutorial under Instructor Training in CLASS PROFILE (see #16 above). If you need more help, contact Faculty Development at 618-3855.

23. Get contact information for instructors who have taught your courses:

 

Courses Names: Phone #: Email:
       
       
       

 

24. Check in with your AA for anything else you might need.